December 29, 2009

Job Opening: Agency Relations Coordinator

Author: Erin Gray

I am posting a job description for an opening that we have at Second Harvest Food Bank of Central Florida, for Agency Relations Coordinator.  The position is 40 hours a week. Please submit your resume if you are interested in applying for the position to my email egray@foodbankcentralflorida.org.  Deadline for resumes/ applications will be January 6^th. 

Erin Gray
Agency Relations Manager

————————————————————————

Position Summary: 

Responsible for tasks related our recipient agencies including receipting, logging, recording data, conducting monitoring and site visits, and work on development and enhancement of agency programs.  This Coordinator will serve sub-distributors in Osceola, Orange, Lake, and Seminole counties.

Hours:  40 hours per week with benefits.

Principal Duties and Responsibilities:

• Provide customer service for, and act as liaison to all agencies in Osceola, Orange, Lake, and Seminole counties.
• Maintain all contracts and agreements for agencies.
• Conduct yearly monitoring and verify record keeping for all agencies.
• Conduct regular site visits to agencies programs
• Organize, coordinate all agency records and paperwork, and provide reports as requested.
• Help organize and launch other hunger awareness initiatives as assigned
• Generate reports and data on hunger in Central Florida.
• Perform administrative duties as assigned by supervisor
• Administer TEFAP monitoring and recordkeeping in accordance with the USDA contract.
• Cross Trained in Agency Relations to monitor all food bank agencies and programs as assigned.

 Job Specifications:

• Commitment to alleviating hunger
• Understanding of the USDA commodities program (TEFAP & ARRA)
• Bachelor’s Degree or Associate Degree or with equivalent experience
• Detail and task oriented with customer service skills.
• Good time management and organizational skills.
• Proficient in Excel, Microsoft Word, Excel and data entry
• Reliable Transportation and Valid Florida Driver’s License
• Ability to work evenings or weekends when necessary
• Pass pre-employment drug test
• Fluency in one or more of the following foreign languages preferred: Spanish, French, Creole

 Competencies:

•  Problem Solving - Uses different ways of looking at problems or issues and uses a range of different tools of   analysis. Generate  several possible solutions and use evidence to evaluate the best one to provide the best possible course for future action.
•  Agency Focus - Maintain an active interest in what is happening with our partner agencies and the external nonprofit world in general. Keep up to date with what is happening with the community and nationally with regard to hunger relief, and are aware of the shifting needs of different types of organizations.           
• Anticipation/Proactive Thinking - Take change in stride and commit a fair amount of time to thinking about the future and what could happen. Be engaged in information networking and personal learning in order to keep up to date and alert to significant changes in the normal routine. 
• Decision-Making Ability - Posses a strong awareness of what is high priority and that the majority of your time is spent achieving these results as they are important to the program and Second Harvest. 
• Time Management - Able to organize yourself and others to quickly accommodate any significant changes in their workload and re-prioritize them. 
• Communication - Highly conscious of the need to create an open and positive climate in which they can listen and gather feedback. An approachable individual who uses a range of communication methods to ensure that honest information flows freely in both directions.
• Attention to Detail - Highly conscious of the need for accuracy and completeness of your work and that of others. Proofreads and double-checks for omissions, errors and clarity. 
• Dependability - High personal commitment to being consistent and reliable in everything that they do. You tend to go above and beyond what is expected in order to meet a personal promise or commitment. 

Working Conditions: 

70% travel to agency locations: 30% office environment

Disclaimer: 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills of personnel so classified.